Purpose
This reference guide is intended for Suppliers to understand how to respond to negotiations as a supplier in the supplier portal. If you have difficulty responding to a negotiation in the supplier portal, please reach out to the contract administrator contact who invited you to the negotiation.
Action
· Respond to a Negotiation
· Respond to a Negotiation via Spreadsheet
Terminology
· Negotiation: This represents the sourcing tool in Oracle and used as a mechanism to solicit proposals or quotations from prospective suppliers.
Prerequisites
· Supplier is invited to a negotiation.
· Supplier has a contact with a user account to access the Oracle supplier portal.
Respond to a Negotiation
1. Select the OKTA Single-Sign-On button and then complete the sign-in steps.
2. Navigate and select the Supplier Portal.
3. Select Supplier Portal.
4. Select View Active Negotiations.
5. Select Negotiation Hyperlink and review negotiation.
6. If you plan to participate in the negotiation, select the Actions dropdown and select Respond.
7. Select Acknowledge Participation.
8. Select Create Response.
9. Select Requirements tab.
10. Add the response for each Requirement.
11. Select Next.
12. Enter Response Price.
13. Select Plus Sign (+) icon to add an alternate line if allowed as part of the negotiation.
14. Select Next.
15. Supplier can use the Messages button to communicate with the UChicago sourcing team.
16. Select Save and then select Submit.
17. You have now completed the process of responding to a negotiation.
Respond to a Negotiation via Spreadsheet
1. Select the OKTA Single-Sign-On button and then complete the sign-in steps.
2. Navigate and select the Supplier Portal.
3. Select Supplier Portal.
4. Select View Active Negotiations.
5. Select Acknowledge Participation.
6. Select Create Response.
7. Select the dropdown arrow besides Respond by Spreadsheet and select Export.
8. Select the Response Template and select OK, a zip file will download.
9. Select the downloaded file, right click, and select Extract All and Save the file.
10. Select Browse to select a folder for files to be extracted.
11. Select Extract.
12. Open the extracted file. Do not enter a value for Response Valid Until (Date), optionally enter Note to Buyer.
13. Select Lines(1-1) tab.
14. Add Response Price, Response Minimum Release Amount, and Note to Buyer. Save the file.
15. Select the dropdown arrow besides Respond by Spreadsheet and select Import.
16. Select Choose File, select the saved file, and select OK.
17. Select Submit.
18. You have now completed the process of responding to a negotiation via spreadsheet.