The purpose of this knowledge base article is to provide direction on University of Chicago's (UChicago) agreed upon procedure of handling UChicago deposits in the various forms. All UChicago funds should be deposited and receipted to reflect in an approved UChicago financial system as soon as received.

IMPORTANT: When handling deposits you are in possession of sensitive financial bank data this information must always be kept secure and should not be sent via email. If you MUST send information via email, you MUST make sure to encrypt the email or password protect the document prior to attaching and sending.

NOTE: UChicago is moving towards a cashless campus with a preferred method of receiving funds via ACH. Your unit should implement processes to eliminate checks, cash, and coin. Your department should be informing all check remitters of your dedicated bank account information. Instructions for Receiving a UChicago EFT (ACH/Wire) Deposit

If you have any questions reach out to Yolanda Peoples, Director of Accounts Receivables at yolandapeoples@uchicago.edu for more information.

1. Cash – All cash and coin must be converted to a cashier's check by:
   1. Taking cash and coin to Maroon FCU accompanied by Maroon Currency Transaction Form – University of Chicago and converting to cashier's check made payable only to The University of Chicago.
   2. After receiving the cashier's check to deposit the funds, follow the deposit process below for your department accompanied by Currency Report of Money Received (ROMR).
2. Negotiable instruments – Include Checks, Cashier's Checks, Money Orders, & Foreign Checks. These must be submitted to your department's deposit processing person/unit (see below for direction).
   1. Foreign check any check not drawn on a U.S. Bank or which does not have a U.S. clearing bank listed on the check, even if check is payable in U.S. funds.

 

The Central Accounts Receivable Office (Central A/R) is UChicago's primary deposit managing agent and, except for the units noted below, handles all deposit processing at UChicago. The following units have been assigned equipment empowering them to process their own deposits directly in all forms (check, money orders, cashier's checks & ACH/Wire). Please reach out to your department's financial team for further direction on deposit process:

Department	Deposit Contact
Alumni Relations & Development (ARD)	gifts@uchicago.edu
Athletics	jpmc-athletics@lists.uchicago.edu
Biological Science Division – Clinical Research Studies (BSD CRS)	ctfgremit@bsd.uchicago.edu
Biological Science Division – Clinical Receivables (BSD CS)	jadamski@bsd.uchicago.edu
Biological Science Division (BSD)	bsdaccountsreceivable@bsd.uchicago.edu
Booth School of Business	AccountingHelp@chicagobooth.edu
Campus & Student Life (CSL)	jpmc-csl@lists.uchicago.edu
Center for Leadership and Involvement (CLI)	jpmc-cli@lists.uchicago.edu
Globus	accounting@globus.org
Polsky Center for Entrepreneurship and Innovation	accounting1@uchicago.edu
The University of Chicago Press	ucpbank@lists.uchicago.edu
University Research Administration (URA)	spon_award_acct@uchicago.edu
Urban Education Institute (UEI)	lgrudek@uchicago.edu

 

Departments that do not appear above, Central A/R is the primary depositing agent for you and will manage the processing of your deposits. Your deposit should be forwarded to the Central A/R office located on UChicago's Hyde Park Campus, Drexel Building accompanied by a UChicago – Oracle Currency Report of Money Received (ROMR) Submission Guidelines by one of the following methods:

1. Faculty Exchange using an interoffice envelope send the check via faculty exchange to the Drexel building 3^rd Floor Attn: Yolanda Peoples/Accounts Receivable. Attach all correspondence enclosed with the check and the envelope it was received in if it is available.
2. Central A/R drop boxes are located in the Drexel building (lobby outside glass office doors and 3^rd floor only accessible by keycard).

3. By U.S. Mail:

University of Chicago

Attn: Yolanda Peoples/Central Accounts Receivable Office

P.O. Box 736157

Chicago, IL 60673-6157

 

Note: Photocopies of checks should never be used to replace an original check

 

Foreign checks any check not drawn on a U.S. Bank or which does not have a U.S. clearing bank listed on the check, even if check is payable in U.S. funds and may take 2 – 6 weeks to clear the bank. You must not receipt foreign funds in your financial system until the funds show up in your bank account at the value given by the bank. UChicago handles these deposited based on the financial institution's as follows:

• JP Morgan Chase – Central A/R manages this deposit you can forward the foreign check using one of the above methods for processing.
• Northern Trust - Endorse Check "For Deposit Only Into [Full Northern Trust Account Number]" and mail to:

Northern Trust

Attn: Tellers

50 S LaSalle St

Chicago, IL 60603