IT Services and the Directory Office take the privacy of the University community very seriously. Your privacy is safeguarded through the use of various protocols, functions, and features.
Logged in users are those who log in to the Directory with a CNetID or UCHADID and password. This includes current faculty, students, and University and Hospital staff. Once logged in, these users can view all available information within the entire Directory.
Non-logged in users could be those who have have the ability to log in but have chosen not to do so, or they could be the general public. Non-logged in users can see up to 25 entries for any given search and can view the basic contact information (name and email) and any information that has been added and is not hidden from non-University viewers. This includes the name and email of students who have disabled FERPA (Family Educational Rights and Privacy Act) status.
Because non-logged in users can include alumni, former faculty and staff, spouses of faculty and staff, members of UChicago affiliate organizations, and so on, you are encouraged to consider the full audience when choosing what information to make public and what information should be available only to the logged in University community.
Your information is available to the general public unless you opt to hide it. You may hide most of your information such as office phone number, office location, title, and department, but you cannot hide basic information like your name and email address.
Your information is automatically hidden from anyone other than logged in faculty or staff, including other students, due to FERPA. However, you can choose to make it visible by disabling FERPA. You can enable or disable FERPA at any time. Find additional information about FERPA at Student Records and FERPA.
To change your information from hidden to public and visa versa:
To change your FERPA status:
Basic information like your name and email address cannot be hidden. However, additional designated contact types such as Office, Lab, Home, or Miscellaneous can be. To make changes:
If you are a student and also a staff member, your student status means your FERPA status stays in place; therefore, your information is hidden from anyone other than logged-in faculty or staff. You do, however, have the ability to disable FERPA and make your information visible to the general public.
Email links are included in basic contact information to facilitate communication among members of the UChicago community. While you may choose to hide details like your office phone number, office location, title, and department, the inclusion of your email address represents the minimum contact information needed to ensure others are able to reach you if necessary.
A non-logged-in user can receive a maximum of 25 search results for any single search. This provision protects your privacy and prevents a large number of email addresses from being accessible for the purposes of spamming through an automated program. Instances of individuals receiving spam in such numbers as to be significant are extremely rare. If you find that you're receiving an inordinate amount of spam through your UChicago email address, please contact IT Services.
LDAP (Lightweight Directory Access Protocol) is a queryable server for those who know how to query it, but querying LDAP to obtain directory data does not enable greater access to information. The only information someone would be able to receive is equal to that of a non-logged in, or general public user.
To learn more about LDAP and how it is employed by the University, please see Using LDAP Affiliations for Authorization.
If you have data privacy or protection concerns, or questions about modifying the contact information that's displayed in the Directory, please contact the Directory Office at directory@uchicago.edu.