Purpose
This reference guide is intended for the Entity Financial Manager Approval Group, Procurement Requester – General, Project Manager, and Organization Financial Manager Approval Group to create a split distribution on a requisition in Oracle.
Actions
· Split the Distribution at the Line Level
· Split the Distribution at the Header Level
Terminology
· Chart of Accounts (COA): A 10-segment combination of accounts composed of primary and secondary segments. The primary segments define the business transaction (Entity, Org., Account, Fund, Purpose). The secondary segments allow us to define why the transaction is being incurred (Purpose, Program, Activity, Site).
· POETAF: A 6-segment combination of Project Cost Collection values that are used to code transactions against projects defined within the Project Portfolio Management module (Project Number, Expenditure Organization, Expenditure Type, Task Number, Contract Number, Funding Source). All transactions coded with POETAF must also have a COA defined.
Split the Distribution at the Line Level
1. After all the items have been added to Cart, select the Pencil Icon of the line item that needs to have a split distribution.
2. Scroll down to the Billing information. Select the 3 dots.
3. Select Split.
4. Fill out either the Quantity, Amount, or Percentage for the split distribution.
Follow Steps 5-7 to choose POETAF information for the split distribution.
5. Search for and select the Project Number.
6. Fill out the appropriate POETAF segments.
7. Select Create. Go to Step 11.
Follow Steps 8-10 to choose COA information for the split distribution.
8. Select the dropdown arrow and choose a COA from your favorite list.
9. OR opt to enter a new COA. Type the segments into the Charge To box.
10. Select Create.
11. Select Update.
12. Select Submit.
You have now completed the process of creating a splitting the distribution at the line level.
Split the Distribution at the Header Level
1. Oracle does not currently allow to split the distribution at the Header Level of a requisition in Redwood. After adding items to the card in Redwood, open the Navigator.
2. Select Purchase Requisitions (Classic).
3. Select the hyperlink of the requisition.
4. Select Actions.
5. Select Edit.
6. Add a Description if you didn't do so in Redwood.
7. Select one of the Requisition Lines. Select the Shift Key and select the other line(s).
8. Select Edit Multiple Lines.
9. Select the Split Icon.
10. For each line, add in the POETAF information, use the dropdown to select a COA from your favorite list, or type in the COA you want to charge.
11. Add the Budget Date for each line.
12. Add the Percentage each line should be charge.
13. Select OK.
14. Select Save. Select Submit.
You have now completed the process of creating a splitting the distribution at the header level.